Fuller's Head Of The River Fours

2009 SUBSTITUTION RULES
The cox and no more than half the crew (benchmarked at the time entries close) can be substituted (See Time Only section below for crew changes of over 50%).
Please note that it is no longer possible to change status or boat type.
Crews must be amended online, through OE up until 10pm on the DAY BEFORE THE RACE (Friday 13th Nov).

HOW TO SWAP ROWERS BETWEEN CREWS IN OE
As is usual with IT systems, OE enforces the rules it is told to obey religiously. As one of the local rules of the HOR4s, is that no competitor may double up, this can cause issues with swapping rowers / coxn's between crews.
If you need to move rower "A" from crew "X" into crew "Y" and rower "B" from crew "Y" into crew "X"- you can easily manage this by following the following procedure:
First of all you need to free up one or more of the competitors you want to move. Start by replacing them in their current crew with your Grandad, Steve Redgrave or the boathouse cat - basically anyone who is eligible to race in the crew according to the BR rules of racing, BUT WHO IS NOT already entered in the HOR4s. (Don't worry about maintaining the 6 point minimum at this stage, we enforce that, not OE)
Having subbed in the oldest living club members still paying their BR membership fees - if you're feeling jovial, why not print out a crew list and pin it on the club noticeboard.
You should now have freed everything up. Make your changes and sub the "ringers" out last, making sure you adhere to all rules (minimim points, cox age, internationals etc)
If you're still having problems, or need to go Time Only - drop the entries sec a note.

After 10pm on Friday 13th November, ALL substitutions must be declared in PERSON, at Chiswick Pier House (first floor) using the form linked below.
Substitution form in MS Word format.
How to get to Chiswick Pier House
On race day, the entries secretary will be at Chiswick Pier House from 8am. All subs must be declared by 12:30pm (one hour before racing). The crew representative making the change will be required to wait while the validity of the crew change is verified in OE.
The HOR4s committee must have an accurate list of all crew members competing as, in the case of an accident or emergency, we MUST be able to inform the PLA and emergency services exactly who the masters of the vessels concerned were.
We have had several instances in recent years of coaches omitting to declare cox substations to the committee as they did not deem them to be important. ANY crews found to have undeclared subs (cox'ns or rowers) WILL be disqualified and may forfeit their club’s ability to enter in the following year.
Please note that, apart from the coxswain, we do not care if rowers are shown in their correct seat -- only that we have an accurate view of exactly WHO is competiting in each crew.
OPTIONS FOR TIME ONLY ENTRIES
Crews who are forced to substitute more than 50% of the rowers (because of illness etc) may request to race for Time Only - it is not possible for clubs to make these subs via OE- so please contact the entries secretary by email (entries@hor4s.org.uk). On race day all subs must be made at Chiswick Pier.
Where a substitution puts a crew above the points level for the event in which they are entered, the committee may allow the crew to race for Time Only. Again, these subs cannot be made via OE so please contact the Entries Secretary as above.
Where it necessary to sub someone into a crew from a club other than that named in the entry, the committee may allow the crew to race for Time Only. Again, these subs cannot be made via OE, so please contact the Entries Secretary as above.
All sweep crews must contain a minimum of six points for the race, no option to race for Time Only will be extended to crews who wish to sub below six points and any sweep crew found racing with less than six points WILL BE DISQUALIFIED and may face further sanctions.

PLEASE NOTE THAT THERE IS NO LONGER ANY FACILITY FOR CREWS BOATING FROM PUTNEY TO SUBMIT SUBSTITUTIONS AT THAMES RC.